TOWN BOARD MEETING
January 19, 2015 Page 1 of 3
The regular meeting of the Richfield Town Board was held on Monday, January 19, 2015, at the Richfield Town Hall. The meeting was called to order at 6:00 PM by supervisor Enjem. Other board members in attendance were Bond, Palumbo, and Snyder; board member Eckler was absent.
The first order of business was a public hearing on revised Local Law # 2 of 1999, “A Local Law Regulating the Siting of Wireless Telecommunications Facilities.” Dan Sullivan spoke on the work the revision committee did and hoped the board will approve the revised law. There were no other speakers. Motion by Enjem, second by Snyder to close the public hearing at 6:05 PM and commence the regular meeting. Bond – yes, Palumbo – yes, Snyder – yes, Enjem – yes. Motion to accept Local Law # 2 of 1999, “A Local Law Regulating the Siting of Wireless Telecommunications Facilities, “as revised by the Town Board, committee, and Attorney Merzig by Enjem, second by Snyder. Bond – yes, Palumbo – yes, Snyder – yes, Enjem – yes. The supervisor will make sure the clerk receives the final revised copy.
Motion by Enjem to pay claims as presented. There was no second. Motion by Palumbo, second by Snyder to pay bills that have at least three signatures. Bond – yes, Palumbo – yes, Snyder – yes, Enjem – yes.
A and B General $ 6,902.95
DA Highway $ 8,481.85
SL Street Lighting $ 81.73
Total $ 15,466.53
Board member Palumbo asked that all the changes that have been discussed over the last three meetings related to the way vouchers are turned in to the clerk and approved by the board be clearly stated together. 1) Board members may authorize their own vouchers; otherwise vouchers must be authorized by department heads. The Supervisor must authorize all utility bill vouchers. 2) Vouchers submitted for personal reimbursement more than 60 days after the expense will not be approved. 3) Vouchers submitted for attending meetings (including requests for reimbursement of meals and/or mileage) must have a one page written report attached describing what transpired or what was learned, and why attendance was of value to the Town taxpayer. Vouchers without this attachment will not be approved. 4) Expenses for non-mandated training must be pre-approved by the Board. Vouchers submitted for training and associated expenses without pre-approval will not be approved. The supervisor asked why the judges names were not in the minutes of December 29, 2015. Motion to approve minutes of 12/15/14, 12/29/14, 01/05/15 by Enjem, second by Palumbo. Bond – yes, Palumbo – yes, Snyder – yes, Enjem – yes.
Lani King reported to the board about possible activities that may be considered for Bakers Beach this summer. She declined the request to work on a committee to follow through with some of these ideas. Supervisor Enjem and board member Snyder will work on the committee, board member Bond will help if possible. Board member Palumbo asked that the beach manager be involved and help coordinate activities.
TOWN BOARD MEETING
January 19, 2015 Page 2 of 3
Board members were given copies of the Town of Hartwick “Climate Smart” resolution. Dan Sullivan told the board that the ten steps are not all required – the board can do as much or as little as they choose. Board member Palumbo asked if Sullivan can get the document in a format that can be scanned and edited.
Highway Superintendent Kress reported that the tractor used for mowing is over twenty years old and needs to be replaced and a pickup truck both need to be replaced. He asked that $100,000.00 be moved from the DA Highway fund to Highway Equipment Reserve. We have several options – we can bid it out, go with the state contract or go with the federal contract. Motion by Snyder, second by Palumbo to move $100,000.00 from the DA Highway fund to DA Highway Equipment Reserve. Bond – yes, Palumbo – yes, Snyder – yes, Enjem – yes. The furnace has malfunctioned a number of times and has been fixed. The supervisor is waiting for Air Temp to get back to him about the maintenance bill. A different engineer has looked at the Ann Street Bridge and has tentatively given a lower verbal estimate.
The clerk distributed the 2014 Annual Report to members of the board. Total income for 2014 was $15,547.52, total disbursements were $15,547.52. Tax collection to date, $266,652.72, and 468 parcels.
Dan Sullivan reported that the Planning Board approved a special permit for a redemption center on U S Highway 20.
County Representative McCarty reported that the county has had the organizational meeting and he is serving on the same committees as last year. Casella Waste may be contacting the town concerning the collection of money by their employee at the transfer site on Saturdays.
Old Business- Our website townofrichfieldny.com should be up and running in a day or so. We will be looking for feedback on the site.
There was another discussion about the debit card. Board member Palumbo brought up that the web site has been paid for and the board should make a motion to get rid of the debit card and replace it with a credit card. The supervisor said that Quickbooks will need to be paid in March; the debit card will be used for that then the town will get rid of it. The supervisor should be working on getting the credit card now.
New Business– the supervisor and Dan Sullivan attended a Citizen’s Training Course. The supervisor would like to hold training at the school later this year.
The supervisor was asked if he has signed the bank form for a second signature on the supervisor bank accounts as voted on and approved at the January 5, 2015 meeting. No, he has not.
TOWN BOARD MEETING
January 19, 2015 Page 3 of 3
The board discussed moving money to balance out 2014 accounts. Highway Superintendent Kress asked why the DB5110.1 (General Repairs Personal Services) had over $6,000.00 left in
November, 2014, no payroll came out of that account in December and now the account is overdrawn by $237.00. What happened to that money? The supervisor will look into it.
Motion by Enjem, second by Palumbo to move funds as follows:
$2000.00 from A1990.4 (Contingent Account) and $1637.44 from A1410.4 (Town Clerk Contractual) to cover shortfalls in the A fund in the amount of $3637.44: A1010.4 (Town Board Contractual), $156.65; A1680.4 (Computers Contractual), $481.02; A1920.4 (Muni Dues), $44.00; A7230.4 (Beach Contractual), $150.55; A9010.8 (NYS Retirement), $2335.22; A9060.8 (Health Insurance), $470.00. $4760.00 from DA5130.2 (Equipment and Capital Outlay) to cover the shortfall in DA9010.8 (NYS Retirement); $5363.19 from DB5110.4 (Highway Contractual) to cover the $237.00 shortfall in DB5110.1 (General Repairs Personal Services), the $366.19 shortfall in DB5140.4 (Brush Contractual), and the $4760.00 shortfall inDB5140 ?; $17.45 from B8020.16 (Planning Board Personal Services) to cover the shortfall in B8020.4 (Planning Board Contractual). Bond – yes, Palumbo – yes, Snyder – yes, Enjem – yes.
Privilege of the Floor
John DeFino – asked to see the letter the supervisor was to send to the justice court as approved by the board; it has not been done, DeFino asked if the supervisor is a board of one. He also asked about the $5,900.00 audit report, was told by the supervisor to submit a FOIL request if he wanted to see it.
Paul Palumbo – read a letter in answer to “Food for Thought” as published in the Pennysaver answering issues brought up by a resident.
Bookkeeper Cindy Hall read a letter from the New York State Comptroller’s Office concerning board oversight. She asked a question of Palumbo who declined to answer at that time.
Board member Bond asked who the letter is addressed to. It is addressed to the supervisor. Bond asked why this letter was not shared with the board until the public meeting.
Dawn Seamon – commented on questions not being taken.
Motion to adjourn at 7:30 PM by Enjem, second by Snyder. Bond – yes, Palumbo – yes, Snyder – yes, Enjem – yes.