TOWN BOARD MEETING

September 15, 2014 Page 1 of 2

The regular meeting of the Richfield Town Board was held on Monday, September 15, 2014, at the Richfield Town Hall.  The meeting was called to order at 6:30 PM by Supervisor Enjem.  Other board members in attendance were Bond, Eckler, Palumbo, and Snyder.

Liz Geddes, CPA, from Gustafson & Co. reported on the Independent Accountant’s Report on Agreed-Upon Procedures completed by the firm. The firm followed procedures as required by the Comptroller’s Office and reviewed only the supervisor’s office.  The company looked at cash receipts and disbursements, reconciliations, receivables, investments, indebtedness, property records, financial reporting, and payroll records.  One item stressed by the firm was that if a mistake exists it needs to be fixed as a general journal adjustment in the current period.

Quickbooks originally was set up in 2002, but for the last ten years our funds have not balanced.  The recommendation is that Quickbooks should be forced to agree with the 2013 AUD.  In order to do that the company recommended going back to January 1, 2014, and making one big fix.

The town needs to figure out where $16,000.00 dollars in the justice fund from a retired judge needs to go.

Privilege of the Floor

Nick Palevsky – his FOIL request from earlier this year was not completely filled.  The one DEC document he received referenced other DEC correspondence and those correspondences were not produced. 

John Donnelly – he is a past supervisor.  What happened to the management program he used?  The current supervisor does not know.

Gerry Wong – members of the board should go for training; left a letter with the clerk.

Cindy Hall – wants an apology from some people.  Who has the right to ruin her reputation?

Dan Sullivan – some time ago the town board exempted planning board members from attending training.  He will look into when that was done.  Should it be rescinded?

Leslie Weaver – she supports training. 

Motion to pay claims as presented by Enjem, second by Bond.  Bond – yes, Eckler – yes, Palumbo – yes, Snyder – yes, Enjem – yes.

                                    A and B General                                 $  3,473.09

                                    DA Highway                                      $  5,046.29

                                    DB Highway                                       $31,241.06 

                                    SL Street Lighting                              $       81.73

                                                                         Total               $39,842.17

Dan Sullivan reported for the committee established to review the cell tower law.  They have had three meetings, are meeting again this Wednesday.  The committee will recommend changes, the document will be scanned so that it can be changed when there is final approval.

The highway department has completed the oil and stoning of Richfield Hill, Jordan, and Purchase Roads; the picnic tables, grills, and lifeguard chairs were also put away by the highway department. 

TOWN BOARD MEETING

September 15, 2014 Page 2 of 2

The clerk reported on August revenues and disbursements collected by the clerk’s office.

Old Business

The anti-blight ordinance will be discussed next month.

Board member Palumbo reported that the web site is being worked on and should be up in the next few weeks.  The web address will be:   townofrichfieldny.com

The board again discussed the FOIL request from earlier this year.  The request for financial records from the supervisor and DEC correspondence to the supervisor was delayed for ninety days.  Because of the delay, the board voted 4-1 in June to not charge for the documents.  Board member Palumbo questioned if that procedure was proper and offered to pay for the documents personally. That offer was refused by Supervisor Enjem, who stated that the payment must come from the person that filed the FOIL request.    Motion by Eckler, second by Snyder to table the issue for the October 20, 2014 meeting.  Bond – yes, Eckler – yes, Palumbo – yes, Snyder – yes, Enjem – no.

New Business 

The town is applying for some grants in the next round of CEDS funding.  Jeremy Silverman will address the board at the October meeting to speak on grant writing.

The supervisor wants to form a committee to review the procurement policy.  No action was taken.

There is a Land Bank meeting tomorrow night is anyone is interested in attending.  On Monday there is a Fraud and Fiscal Oversight workshop.  On October 27, 2014 there is a Climate Smart meeting.

NYSEG has performed an energy audit on the lighting at both the Bakers Beach pavilion and the town hall/garage.  NYSEG would pay a percentage of the cost to update our fixtures.  More information is available from the supervisor.

A question was asked about the business park article in the Daily Star.  The supervisor said that while there was the article in the paper, the deal has not been finalized.

Motion to adjourn at 8:12 PM by Enjem, second by Snyder.  Bond – yes, Eckler – yes, Palumbo – yes, Snyder – yes, Enjem – yes.

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Monica Harris, Clerk