TOWN BOARD MEETING
June 16, 2014 Page 1 of 3
The regular meeting of the Richfield Town Board was held on Monday, June 16, 2014, at the Richfield Town Hall. The meeting was called to order at 6:30 PM by Supervisor Enjem. Other board members in attendance were Bond, Eckler, Palumbo, and Snyder.
Privilege of the floor:
Nick Palevsky - commented on the FOIL request he filed March 3, 2014. Ninety days later on June 2, 2014 he was notified that the documents were ready. All of the documents were not included. There was only one letter from DEC, and that letter made reference to three other letters that should have been included.
Ryan Fagan – the boat launch came through for the Otsego Land Trust to use the state site as a launching point to the island on Saturday, June 21, 2014, so Bakers Beach will not be needed. Motion by Bond, second by Snyder that the Canadarago Lake Association may use Bakers Beach to have a lake appreciation day on August 23, 2014, from about 10:00 AM to 2:00 PM.
There will be no fee charged. Bond – yes, Eckler – yes, Palumbo – yes, Snyder – yes, Enjem – yes.
Motion by Enjem, second by Snyder to move $125.00 from A7230.4(Beach Contractual) to A7110.4(Parks Contractual). Bond – yes, Eckler – yes, Palumbo – yes, Snyder – yes, Enjem – yes.
Motion by Enjem, second by Snyder to pay claims as presented. Bond – yes, Eckler – yes, Palumbo – yes, Snyder – yes, Enjem – yes.
A and B General $ 5,845.81
DB Highway $13,567.58
SL Street Lighting $ 81.73
TA Trust & Agency $ 588.30
Motion by Bond, second by Palumbo to approve minutes from June 16, 2014. Board member Eckler would like it noted that the reports given to Nancy Beadle for the audit were copies of the ones given to him by the supervisor. If those figures are wrong it is because the figures the board received from supervisor were wrong to begin with. Bond – yes, Eckler – yes, Palumbo – yes, Snyder – yes, Enjem – yes.
Dan Sullivan will report on some things he wanted to talk about next month due to technical problems.
Two sealed bids were received for the advertised Butternut Road paving project. Hanson Aggregates total bid price was $ 95,226.98; Barrett Paving Materials total bid price was $ 99,925.50. Highway Superintendent Kress advised the board to accept the low bid from Hanson. Motion by Eckler, second by Snyder to accept the bid of $ 95,226.98 bid from Hanson. Bond – yes, Eckler – yes, Palumbo – yes, Snyder – yes, Enjem – yes.
TOWN BOARD MEETING
June 16, 2014 Page 2 of 3
Highway Superintendent Kress reported we had some damage (shoulder and culvert washouts) from the June 13, 2014 storms. The highway department is still working to clean up the mess. The town mower was involved in accident with a tree stump; the estimate for repairs is about $9,700.00. NYMIR has approved the repairs and we are fully covered for repairs to the mower. With the assistance of board member Palumbo the highway department put the dock in at the beach. The sand should be coming in this week. The town has received a check in the amount of $27,566.40 for snow and ice removal from January through April. We should be receiving another check for about $5,000.00 for fringe benefits.
The clerk will get copies of the fire report to board members.
The town will not participate in the cash sweep proposed by NBT.
Attorney Merzig is reviewing the Anti-Blight Ordinance and would like to make some changes. The board will discuss it again when the changes have been made.
The board discussed the price of the audit, $5,900.00. The supervisor would like to see it put in the budget for next year. Other board members want the audit to go forward now. Motion by Bond, second by Snyder to accept the $5,900.00 proposal from Gustafson & Co. and to amend the 2014 A201 Fund Balance by $5,900.00 and move it to A1010.4(Town Board contractual) to cover the cost of the audit. Board member Eckler will continue to be in charge of overseeing the audit. Bond – yes, Eckler – yes, Palumbo, yes, Snyder – yes, Enjem – yes. Board member Eckler read from the Gustafson proposal that the success of the audit is contingent on cooperation from all town officials. Eckler will work with the company to come up with some days for the work and the supervisor, bookkeeper, or both will need to be available. The supervisor wants to be notified of days directly by Gustafson. There was a discussion about the audit interfering with the court. Board member Eckler stated that in this case the town’s financial business comes before the court. The audit will begin in July and should only involve a few days in the office. The report should be finished in August.
The board discussed the web site costs. Mark LaValley will cost about $200.00 this year to get the town up and running. The supervisor has looked into New Design from Oneida and their rate is about half of that. Board member Palumbo feels they do a different type of work than the town is looking for. Supervisor Enjem suggested that if we get advertisers it will not cost the town anything. The board will look into where to appropriate the money for the site. Motion by Palumbo, second by Bond to accept the proposal from Mark LaValley for the website to go on line the first day of the fourth quarter. We can look into possible advertisements. Bond – yes, Eckler – yes, Palumbo – yes, Snyder – yes, Enjem – yes.
TOWN BOARD MEETING
June 16, 2014 Page 3 of 3
Motion by Eckler, second by Snyder that the town waives charges for Mr. Palevsky’s FOIL request due to the length of time it took to fill the request and not all of the requested information was produced. Bond – yes, Eckler – yes, Palumbo – yes, Snyder – yes, Enjem – no. Board member Eckler asked the supervisor where the DEC correspondence is that board requested and passed a motion for in April and they still have not received the documents.
Motion by Palumbo, second by Snyder that the Town of Richfield chooses Carbonite as our cloud provider at a cost of approximately $270.00 per year for all the computers we want to put on. Bond – yes, Eckler – yes, Palumbo – yes, Snyder – yes, Enjem – yes. Carbonite meets all state and federal encryption laws. We will likely need to use the town’s credit card for the payment.
Board member Palumbo has spoken with Larry Jouben about proof of insurance coverage for private parties renting the pavilion at the beach. They agreed that dropping the required coverage to $ 300,000.00 will be sufficient. The village has a checklist it uses for Spring Park. The matter was tabled until next month.
The supervisor requested the board go into executive session to discuss a health insurance matter for a town highway employee. Highway Superintendent Kress asked what it is about since he has not been informed. Motion by Enjem, second by Palumbo that the board go in to executive session at 7:45 PM. Bond – yes, Eckler – yes, Palumbo – yes, Snyder – yes, Enjem – yes. Motion by Snyder, second by Enjem to resume the regular meeting at 7:51 PM. Bond – yes, Eckler – yes, Palumbo – yes, Snyder – yes, Enjem – yes.
Supervisor Enjem asked for board approval to look into building repairs and possibly an addition. He will talk to James Jordan and maybe even look into the old bank building owned by Jordan. He asked village board member Robin Moshier to speak with the mayor about the inclusion of the village court in this possible change.
Motion to adjourn at 7:55 PM by Enjem, second by bond. Enjem – yes, Eckler – yes, Palumbo – yes, Snyder – yes, Enjem – yes.
Monica Harris, Clerk